The Students Advisory Council, heretofore referred to as the SAC, shall consist of the following members, who are elected by the students of Uxbridge Secondary School, heretofore referred to as USS, unless otherwise noted.

The Executive

 President:

• Shall chair all SAC meetings.
• Shall be the representative of the SAC at all official functions.
• Shall represent the SAC on all extra-school councils
• Shall, along with one of the two junior reps, represent the students on the School Community Council.
• Shall, along with the Vice-president, sit on all committees.

• Shall, along with the President, represent the SAC on all extra-school councils
• Shall, along with the President, sit on all committees.
• Shall represent the SAC if the President is unavailable.

• Shall keep minutes of all meetings, which shall be distributed at the next meeting, added to the SAC’s web-site, and added to the SAC binder.
• Shall prepare a written agenda for all meetings.
• Shall prepare a monthly calendar for distribution at the first meeting of each month.
• Shall maintain the SAC binder.
• Shall be the only member of the SAC to use the photocopier.

• Shall be responsible for keeping the books for the SAC.
• Shall be the only member of the SAC to sign for cheques, transfers and deposits.
• Shall present a Treasurer’s report to council at every meeting.
• Shall maintain a petty cash fund of $100.
• Shall be the only member of the SAC to remove and replace the cash boxes from the office.
• Shall serve as the Treasurer of all committees.

Fundraising chair:

• Shall be responsible for, along with the Treasurer, arranging and running all fundraising activities.
• Shall assist the Treasurer in any way needed.

• Shall be responsible for advertising all Events arranged by the Department of Events.
• Shall make the morning announcements daily.
• Shall update the pixel board weekly.
• Shall update the bulletin board monthly.
• Shall update the SAC’s website to reflect all current and upcoming events.

• Shall consist of a first year and second year student.
• Shall represent the interests of the Junior grades on the SAC.
• Second year student shall, along with the President, represent the students on the School Community Council.

• Shall chair the Sprit Committee.

• Shall chair the Athletic Committee.

• Shall chair the Dance & Prom Committees.

Student Advisor (One Member):

• Appointed at the discretion of the President
• Must have at one time been a member of the SAC.
• Must qualify as a Candidate, as outlined in the Elections Procedures and Regulations bill.
• Shall assist the executive in any way required.

• Shall function as a liaison between the Staff and the SAC.
• Shall, along with the SAC Treasurer, have signing power for cheques and transfers (but not deposits).
• Shall be present at council and committee meetings to give information regarding school and board policies.

Ad-hoc committees shall be formed at the discretion of the President. The following standing committees shall be maintained: Dance, Prom, Athletics, Spirit and Clubs.

All standing committees shall be made up of 2 to 8 non-SAC members, chosen from a list of candidates by the Chairperson and the President or Vice-President. A 1 to 1 ratio of junior and senior students must be maintained on all standing committees, save for the Prom committee. Ad-hoc committees shall consist of a membership deemed appropriate by the President and the Chairperson.

The SAC Treasurer shall serve as Treasurer of all committees. The President and Vice-President shall be members of all committees. A Secretary shall be chosen from the membership, who shall prepare written agenda for each meeting, and keep minutes of each meeting to be added to the SAC Binder.

Clubs Committee:

An organization shall be deemed to be a club provided each of the following criteria is met:

• the organization has a staff supervisor.
• all members of the organization have student cards.
• no member of the organization owes chocolate money after the return deadline.
• no member of the organization owes materials to the school.
• the organization has a representative on the Clubs Committee.
• the organization is not designated as a Class (outlined in the Course Calendar) or Team (outlined in Constitution).

An organization shall be designated a team provided each of the following criteria is met:

• the organization engages in extra-school athletic activities.
• all members of the organization have student cards.
• no member of the organization owes chocolate money after the return deadline.
• no member of the organization owes materials to the school.

• Shall include the minutes of all SAC meetings.
• Shall include minutes of all committee meetings.
• Shall include all treasurer reports.
• Shall contain detailed synopses of all Events, generated by each Committee.
• Shall be kept in the SAC’s office.
• Shall be amended only by the SAC Secretary.

 
Budgets must be drawn up by the SAC Treasurer, in consultation with the SAC  President, and approved by plurality vote of the SAC for all major Events.

All expenditures outside of pre-approved budgets and the range of petty cash must be approved by a plurality vote of the SAC. No vote shall be taken if the SAC Treasurer  is not present.

A petty cash fund shall be maintained by the SAC Treasurer. Cash distributed to a member must be returned, or a receipt with the equivalent.

Removal from Office:

Any member of the SAC who misses more than two pre-scheduled meeting without notice will be subject to an automatic vote of removal. A vote of removal may be taken at the discretion of the SAC President for any reason. If two thirds of the voting members vote to remove, including 100% of the Executive, the member is removed. In the case of the SAC President, the Vice-president may call a vote of impeachment. 100% of the voting members must vote to remove. A replacement for the member being removed must be selected within two weeks. A general announcement must be made to submit applications. A plurality vote must be achieved to ratify any member whom wishes to replace an officer of the SAC.

The Principal has veto power over all removal orders made by the SAC.

Amending Formula:

For this constitution to be amended, the proposed amendments must be presented to all voting members of the SAC. At least 3 days later, a vote shall be taken, where 100% of the Executive, and a plurality of other voting members, must be taken for the amendment to be made.

Supporting documents may be amended by a majority vote by the Executive.

Elections:

Those procedures outlined "Election Procedure and Regulations bill" shall be followed.  

Bills:

Bills must be presented to the SAC, and must be approved by a majority vote. Bills must be presented in order for the SAC to set any policy, take any action, or appropriate any funds. The Principal has the right to veto any SAC Bills.

A call for nominations shall be made one week prior to the first day of campaigning. Nominees must complete a nomination form, obtained from the Staff Advisor. The campaigns officially start at 7:00 am on the announced first day of campaigning.

1. Positions:

• The Treasurer and Fundraising chair run as a pair.
• Either the Presidential or the Vice-Presidential candidate in each pair  must have at least one year of experience on the SAC in any position.
• The Secretary is elected individualy.
• The Grade 10 Junior rep’ is elected at the same time as the rest of the SAC, while the Grade 9 Junior rep’ is elected in September of the following year.
• The Grade 10 Junior rep is elected by the entire school, while only juniors (grade 9 & 10) students elect the Grade 9 Junior Rep'.
• All remaining departments are elected in pairs.

• Must maintain a minimum 70% average during the current school year (calculated using final semester one marks and mid-term semester two marks).
• Must have adequate attendance (determined by school administration).
• For all positions except Junior Rep', must have 16 credits at the end of the current school year.
• For Junior Rep’, must be in the school year they wish to represent.

4. Current SAC executive will act as a candidate search committee as deemed necessary by the Executive.

5. Current SAC will hold a pre-campaign meeting to provide information for candidates.

6. Total campaign expenditures for any campaign shall not exceed $75.

7. A detailed report of all campaign expenditures shall be presented to the Staff Advisor at the end of the campaign, with receipts for all expenditures.

8. Poster rules:

• No posters may be posted before the official start of the campaign.
• Gender, sexual, religious, and slanderous comments are not allowed.
• Photocopied posters are not allowed.
• Tape may not be applied to painted, plastered or dry walled walls.
• All posters must be removed within 20 minutes of the end of school on the last day of campaigning. end of the campaign time.
• Posters may only be placed in the "caffeteria hallway".
• Posters may NOT be placed on the floor.

•  President and Vice-President speeches shall not exceed 3.5 minutes.
• All other position speeches shall not exceed 3 minutes.
• Speeches must be submitted to the SAC executive for approval prior to dissmisal time on the day prior to the Elections Assembly.
• Candidates must deliver their speeches themselves.

11. No stickers may be distributed as part of a campaign.

12. Complaints about election procedure infractions must be made in writing, with evidence or witnesses to the Staff Advisor on or before the Monday following the election.

13. Rules for the use of food in the gym must be followed.

14. Nothing may be thrown during speeches.

15. Voting:

• All students at USS are entitled to, and are limmited to, one vote for each position.
• Voting shall take place immediately following the candidates' speeches, in homeroom classes.
• All members of the current SAC who did not actively participate in any campaigns are elligible to count votes.

16. Failure to adhere to the above regulations will result in disqualification.